About The WIA QSL Bureaux
General Operation of the WIA QSL Bureau
WIA QSL Bureaux operate in each state, the Australian Capital Territory and the Northern Territory. There are some differences in their operational methods, but all may be considered to follow the basic guidelines of the IARU.
To use the facilities of the WIA QSL Bureaux, WIA membership is required.
WIA Members wishing to avail themselves of this service must first register their callsign(s) with the Bureau appropriate to their location. Contact details are given below.
Registration will define how incoming cards will be delivered; whether by direct collection from the Bureau, periodic collection from club distribution points or pre-paid mail-out to a private address.
For resident amateurs in VK9 locations, the WIA Bureau service is available for WIA members.
Every month the WIA Bureau Managers receive a listing of all current WIA members to confirm membership. Verification of membership will be necessary for more recent Members not yet on the list.
General Operation of the WIA QSL Bureau
Bureau operating is a method of handling the incoming QSL cards received from overseas and interstate bureaus, as well as for outgoing cards. For outgoing cards the bureau receives cards for on forwarding and sorts them into the respective country order. Usually when an economical posting weight is reached, the package is posted.
Incoming cards for VK amateurs are distributed to the State and Territory Bureaux, where they are then sorted and filed.
Non-Member's QSL cards
Any inwards QSL cards received for non-members are held for a period of time at the discretion of the individual QSL Bureau Manager.
By arrangements with their State or Territory Bureau, and at a convenient time to the Bureau, non-members can peruse the unsorted cards, and extract their own cards.
The outgoing QSL Bureau service is not available for non-members of the WIA.
QSL Service Guidelines for Special Event Stations
Special Event Stations, DXpeditions, IOTAs etc, can generate many cards to be dealt with by the WIA Bureaux. These will require individual arrangements to be made to meet postage costs which will be determined on a case by case basis. To have access to this service all operators need to be WIA members or the operation needs to be sanctioned by a WIA Affiliated Club.
QSL Card Standards
The IARU established a universal standard for QSL card production to improve the handling of cards by volunteers at Bureau offices worldwide, to assist with sorting, packing and posting.
The recommended size should be no larger than 140 mm x 90 mm. It is recommended that paper size should be at least 0.25 mm thick. Copy paper is not deemed suitable and glossy photopaper with inkjet printing also causes issues. Matt photo paper is OK.
To ensure speedy handling by sorters at the Outwards Bureau please assist by following these guidelines:
Cards should be sorted alphabetically (A-Z and 1 to 9) into DXCC country order. Do NOT separate the country prefixes with paper, clips, rubber bands etc. Rubber bands should only be used to keep a large stack of cards together.
Please send outwards QSL cards at regular intervals to assist volunteer sorters and ensure a steady flow of cards.
Members should deal with the Inwards QSL Bureau at the address listed for their area and the national Outwards Bureau at the address listed below.
Please use the following email addresses as a point of contact for all queries and correspondence regarding your state QSL service.
VK1 ACT vk1bureau@ wia.org.au
VK2 NSW vk2bureau@ wia.org.au
VK3 VIC vk3bureau@ wia.org.au
VK4 QLD vk4bureau@ wia.org.au
VK5 SA vk5bureau@ wia.org.au
VK6 WA vk6bureau@ wia.org.au
VK7 TAS vk7bureau@ wia.org.au
VK8 NT vk8bureau@ wia.org.au
For VK9, please contact the National QSL Bureau Coordinator (email address below).
If a WIA member makes an arrangement with the local QSL Manager for their cards to be sent annually, then the WIA will meet the cost of forwarding any cards received for that WIA member at their address on the membership list once a year.
If, because of the number of cards and storage constraints an Inwards QSL Manager wishes to forward cards more than once in a year to a particular member, and there is no significant cost difference as a result of doing so, the WIA will also meet that cost.
Members requiring more frequent card distribution should make arrangements with the Manager to collect the cards from the Manager.
WIA members who are members of an affiliated club may either directly or through their club request that their cards be sent to them at their club. Inward QSL Managers shall send WIA member cards to their club at such times as are economic having regard to the number of cards involved, but at least once a year. The WIA will meet the cost of sending the cards to the clubs.
Members not requiring cards should notify their area QSL Manager directly.
The national postal address for all Inwards QSL is:
National Inwards QSL Bureau
PO Box 2040
Bayswater Vic 3153 Australia
Members should send their cards sorted in DXCC country order to the WIA Outwards QSL Bureau addressed as follows:
WIA Outwards QSL Bureau
PO Box 66
Boolaroo NSW 2284
Affiliated clubs may collect cards on behalf of their WIA members and forward them in reasonable sized batches to the WIA Outwards QSL Bureau at the above address. The Outwards Bureau will confirm the WIA membership of the club members.
Non-members cards will not be handled.
National QSL Bureau Coordinator
If you have any questions relating to the QSL service, please contact the WIA National and Incoming QSL Manager.
Email: vk3jls@ wia.org.au
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Page Last Updated: Wednesday 25 October 2017 at 10:28 hours